Terms

1What these cover

These terms cover the Keepbook app for Android and these Keepbook pages. They add detail to the Unit Labs terms and the Refunds policy, which also apply. Where they differ for Keepbook, these terms apply. The Keepbook privacy policy explains what happens to your data.

By using Keepbook, you agree to these terms. If you do not agree, do not use it.

2Who can use Keepbook

Keepbook is a personal spending book. It is not meant for children under 13, or under the minimum age where you live. If you use it for a business, you are responsible for the records you keep in it.

3Your licence

Unit Labs gives you a personal, non-exclusive, non-transferable licence to use Keepbook on devices you own or control. You do not own the app, its code, its art or its name. Do not copy, resell, rent or modify the app, or take it apart, except where the law allows you to.

Your entries, notes, receipts and documents stay yours.

4Free and Pro

Keepbook is free to use. The free version keeps your whole book, with drafts and Save, caps, goals, subscriptions, search across the whole book, CSV export, restore, one manual backup a month, and the Mint and High Contrast looks in light and dark.

Keepbook Pro is optional. It adds more receipt and screenshot scans and PDF statements each month, automatic saving of payment alerts from payees you chose to remember, backups at any time plus a weekly copy, every month in Activity and a 12-month long view, more warranty items, month and year PDF packs, and more colour themes and app icons.

• Pro is sold and billed by Google Play. Google Play shows the plans and the price before you buy and takes the payment. Unit Labs never sees your card.
• If your plan renews, it renews until you cancel it in Google Play. Uninstalling Keepbook or deleting your data does not cancel it.
• Pro is tied to the Google Play account you bought it with. Keepbook has no sign-in. Use Restore purchase on a new phone or after a reinstall.
• Pro works only on copies of Keepbook installed from Google Play.
• Free limits never delete your data. Older months stay in your book and in every backup, CSV and year pack.

5Refunds

All sales are final. Unit Labs does not refund Keepbook Pro, including for a change of mind, a purchase made by mistake, or the unused part of a period. The full rules, and the exceptions the law requires, are in Refunds.

Google Play can decide on its own to refund a purchase under its policy. If it does, Pro is removed from the app. Your book and your data stay.

6Your book stays on your phone

Your book is stored only on your phone, encrypted with a key held in the Android Keystore. Receipt and warranty files are encrypted too. Keepbook has no account and no server, so Unit Labs does not hold your book and cannot recover it if your phone is lost, reset or broken. Android’s own cloud backup of Keepbook’s data is switched off.

If the phone loses the key that opens your book, for example after a system reset, Keepbook keeps the file aside and offers your latest backup. It never starts over on its own. Make backups if your book matters to you.

7Backups and your passphrase

A backup is a file Keepbook writes to a folder you pick, such as a folder on the phone, a memory card or a cloud drive app. Where that folder sends the file is between you and that folder’s provider.

• What a backup holds: your book (entries, categories, accounts, subscriptions, splits, rules, caps, goals, loans, to-buy lists, warranty items and book settings), plus receipt photos and vault documents unless you switch them off.
• What it leaves out: the text of payment alerts and bank SMS, the Capture inbox, Pro status, and this phone’s own settings such as the app lock, the backup folder and the language.
• Your passphrase: each backup is encrypted with a key made from your passphrase. Without it, nobody, including Unit Labs, can open the backup. We cannot reset or recover a passphrase. Keep it safe.
• Free makes one manual backup a month. Pro backs up at any time and makes a weekly copy when you open Keepbook. Restoring is never limited.
• Restoring a backup replaces the book on the phone with the one in the file.

8What Keepbook reads, and only with your permission

Payment alerts. Off until you turn them on. Android asks you to give Keepbook notification access, and you can take it back at any time in Android’s settings. Keepbook then reads notifications only from the payment and bank apps you switch on in Capture sources, from its own list or an app you add yourself. Every other app’s notifications are ignored before their text is looked at. Chat, email, SMS and phone apps cannot be added. From the apps you chose, Keepbook keeps only messages that look like money moving and drops one-time codes.

If you add an app that is not on Keepbook’s list, it reads every notification that app shows and keeps the ones that mention an amount of money, which can include a chat with an amount in it. Add only an app that sends you payment alerts.

Alerts become drafts in your Capture inbox. They are encrypted on your phone, never sent anywhere and never put in a backup. Switching an app off deletes its waiting drafts and clears its text from ones you saved. Saved and dismissed alerts lose their text after 30 days.

Automatic saving (Pro). With Pro, a payment alert from a payee you chose to remember is saved without a tap when nothing in it needs a look. It stays in the inbox with an Undo for 7 days. Check these entries as you would any other.

Things you open or share. Screenshots, receipts, shared messages and PDF or CSV statements are read on your phone. Receipt text is read with Google ML Kit on the phone; images are not uploaded. A statement password is used once and not kept.

SMS. The Google Play version of Keepbook cannot read SMS. If Unit Labs ever offers a version that can, it will ask for Android’s SMS permission and read only bank senders you allow, and these terms and the privacy policy will say so first.

Keepbook never logs in to your bank and does not use any account-aggregator service.

9Exchange rates

When you record a payment in another currency, or change your book’s currency, Keepbook can ask Frankfurter (api.frankfurter.dev) for a rate. The request holds two currency codes and, for a past payment, its date. You can turn this off in You → Country & currency and type rates yourself. Rates are reference rates and may differ from what your bank charged. Check the amount before you Save.

10App lock

The app lock is optional and uses your phone’s own fingerprint, face or screen lock. Keepbook never sees your fingerprint or face. It locks after a minute away, and while it is on, Recents shows no preview of your book. The lock protects the app view only; it is as strong as your phone’s screen lock and does not replace it. Keep your phone locked.

11A notebook, not advice

Keepbook does not move money, give credit, connect to your bank or make payments. Caps, insights, reminders and the year pack are records and figures made from what you saved. They are not financial, investment, tax or legal advice. The year pack says so too: it is not a tax statement.

Drafts are guesses read from text. You are responsible for checking each draft before you tap Save, and for the accuracy of your book and anything you hand to an accountant or an authority. Reminders depend on Android’s notifications and may not arrive if they are switched off or delayed by the phone.

12Fair use

Do not use Keepbook for fraud or other unlawful activity, to keep records of other people without a lawful reason, or to read notifications you are not entitled to read. Do not tamper with the app, its purchase checks or its encryption.

13Deleting your data

You can edit and delete entries in the app at any time. Uninstalling Keepbook or clearing its storage removes everything it kept on the phone. Backups, CSV files and year packs you saved are yours to delete wherever you put them. Deleting data does not cancel a Pro plan in Google Play. Help: the Keepbook deletion page.

14Updates and testing

Keepbook is in testing on Google Play. Test builds can change, break or lose features before release. We can change features, limits and the look in an update. Pro keeps the kinds of features it lists, though they can be tuned. We can update these terms, and the date at the top changes when we do.

15No warranty

Keepbook is provided as it is offered on Google Play, without a promise that it will run without errors on every device, read every alert or statement, or keep your data safe from loss you could have prevented with a backup. Nothing here takes away a right you have under consumer law where you live.

16Liability and law

The limits of liability, the governing law and the way disputes are handled are set out in the Unit Labs terms. In short, liability is limited to what you paid for Keepbook Pro in the 12 months before the claim, or nothing if you used only the free version, except where the law does not allow that limit. The laws of India apply, subject to mandatory consumer protections where you live.

17Contact

Questions or disputes: write to support@unitlabs.in. For a purchase, include the order number from your Google Play receipt. Never send a card number or your backup passphrase.